If you are a Vendor...
Understanding the laws and rules governing State university procurements is necessary to successful contracting. We hope that the information found on this website will help you navigate through the system. The Procurement Code and the Procurement Rules shown below represent the major regulatory requirements. We've also identified the most recent procurement communications requirements that you need to take into account.
Illinois Procurement Code - There are specific requirements related to how State procurements are required to be conducted. A review of the Illinois Procurement Code is a good place for vendors to begin their research. Additional specific information and guidance related to the conducting of State procurements can be found on the web pages of the respective Chief Procurement Officers.
Standard Procurement Rules - In addition to the Illinois Procurement Code, each Chief Procurement Officer has developed Standard Procurement Rules top provide guidance for the way procurements are conducted by and for the agencies and universities under their jurisdiction. The Rules can be found on the web pages of the respective Chief Procurement Officers.
Procurement Communication Reporting Requirement - There are specific requirements set forth by the Illinois Procurement Code with regard to communications between State employees and potential vendors related to State procurements. The reporting requirements are for State employees and are set forth in Section 50-39 of the Code at 30 ILCS 500/50.
Procurement Communication Reporting Form - The form for submitting required reports is available through the Procurement Policy Board's Procurement Communication Reporting page. While a vendor is not required to report, vendors should be aware of this requirement and that certain communications between a vendor and State employee may be reported on the above referenced form.
Illinois Procurement Gateway (IPG)
The IPG is a web based system that serves as the primary location for entering, organizing, and reviewing vendor information. The IPG allows prospective vendors to provide disclosures, registrations, and other documentation needed to do business with a State agency or university in advance of any particular procurement.
The State uses information submitted through the IPG to prequalify vendors in advance of submitting bids and offers for contracts. Upon satisfactory enrollment, vendors will receive a registration number that may be used in place of paper submission of required forms.
The system includes the following key features:
- Automated online vendor registration
- Online directory of registered vendors with search capabilities
- Elimination of the need to submit multiple paper-based forms
IMPORTANT NOTICE REGARDING POLITICAL CONTRIBUTIONS
With the approaching election season, the Chief Procurement Office would like to remind vendors of the prohibition on political contributions found in Section 50-37 of the Illinois Procurement Code (30 ILCS 500/50-37). We encourage every vendor to be familiar with this section of the Code and to seek legal advice as to how this section affects your company.
The first day candidates may file nominating petitions with the State Board of Elections is November 25, 2013. As such, please be sure to check the up to date listing of declared candidates which will be available on the Board of Elections website at http://www.elections.il.gov/ElectionInformation/CandFiling.aspx.
Please note, in most cases contributions to the Governor and Lieutenant Governor as well as all other declared candidates for those offices are prohibited. In addition, contributions made by entities and persons affiliated with your business are also prohibited. For more information about which entities and persons are considered "affiliated" with your business please see the Business Registration FAQ available on the State Board of Elections website at http://www.elections.il.gov/InfoForBusinesses.aspx or the Illinois Procurement Code at Section 50-37 (30 ILCS 500/50-37) which is available on the General Assembly's website at http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=532&ChapterID=7.
If you are unsure whether the prohibition on political contributions applies to your business, please refer to the Illinois Procurement Code at Section 50-37 available on the General Assembly's website at http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=532&ChapterID=7.
Finally, please note if a vendor is found to violate this prohibition, all contracts between State agencies and that vendor are voidable. If a vendor violates this prohibition 3 or more times within a 36-month period, then all contracts between State agencies and that vendor are void.
Welcome to the Chief Procurement Office
The Chief Procurement Officer (CPO) exercises independent procurement authority under the Illinois Procurement Code (30 ILCS 500). While retaining procurement authority, the CPO exercises this authority through independent State Purchasing Officers (SPOs) who report to the CPO. The SPOs work in close conjunction with purchasing staff to meet the needs of the State agencies and universities.
The CPOs administer the Illinois Procurement Gateway (IPG) which allows prospective vendors to provide disclosures, certifications, and other documentation needed to do business with a State agency or university in advance of any particlar procurement. Visit the IPG here https://ipg.vendorreg.com/.